AMS Specification

This table lists the clauses in the Asset Management System Functional Specification by clause ID number. The number in the third column is the number of people who have indicated they believe the clause is an important one.

clause-id Clause Description 0
72 Asset Disposal the ability to dispose of an asset, including identifying the reasons and methods of disposal, and calculating the depreciation, book value and profit or loss on sale as a result of the disposal to accounting standards. 0
71 Component Depreciation the ability to calculate depreciation, accumulated depreciation, and written down value for assets by component. 0
70 Asset Financial Valuation the ability to produce a financial valuation of assets to meet accounting standards. 0
0069 Permanent Saving of Queries the ability to permanently save all custom queries and reports, and make them available to all users. 0
0068 Capex Records the ability to record all capital treatments carried out on an asset over its lifetime and the cost of those treatments. 0
0067 Asset Type Based Work Ticket the ability to set up an unlimited number of work ticket templates for use with different asset types. 0
0066 Photo Viewer the ability to view all photos uploaded into the system in a photo-viewer type application. 0
0065 Roll Back the ability to roll back the system to any point in time. 0
0064 Rolling Maintenance Scheduler the ability to automatically schedule maintenance for the first working day after a fixed period of time has elapsed since maintenance was last carried out. 0
0063 URL for Images & Documents the ability to click on any photos or documents displayed by the system and have them open up in a web browser. 1
0062 Embedded Images the ability to embed images in forms and reports. 0
0061 Simple Partial Network Asset Replacement the ability to simply process the replacement of part of a network asset segment. 0
0060 Custom Data Input Forms the ability to allow users to set up custom data input forms, suitable for inputting data via desktop computers, and mobile devices. 0
0059 Query Text Search the ability to search the output of a query for instances of a given text string. 0
0058 Table Viewer the ability to display in table format any combination and number of data fields, with the option of sorting records by any field, singly or in combination, and in either descending or ascending order. 0
0057 Minimum Data Set Definition the ability to modify the default minimum data set for each defined asset type, and to notify the user of any missing attribute information at the time of data entry. 0
0056 Roads Alliance Data File Export the ability to generate a data file containing all of the the fields specified in the Roads Alliance Minimum Common Data Set and satisfying the rules necessary for it to be uploaded into the Roads Alliance Hub. 0
0055 CSV Export Utility the ability to export data to a CSV file. 0
0054 Excel Export Utility the ability to export data to an Excel file. 0
0053 User Definable Data Types the ability to specify the data type for each user definable field added. 0
0052 Multiple Asset Hierarchies the ability to define multiple asset hierarchies. 0
0051 Navigation Tree the ability to display defined data hierarchies (e.g. facility -> asset -> component -> sub-components) in navigation tree format. 0
0050 Multiple Asset Type Queries the ability to allow users to create and store queries & reports containing data about assets of multiple types, e.g. the total value of all roads, buildings and drainage assets at an airport. 0
0049 Custom Data Input Screens the ability to create custom data input screens for each asset type. 0
0048 Barcoded Asset Labels the ability to generate barcode labels for asset IDs. 0
0047 Intelligent or Sequential Numering System the ability to allow an administrator to nominate if assets should be numbered using an intelligent numbering system or a sequential numbering system. 0
0046 Mandatory Field Nomination the ability for an administrator to specify which fields are mandatory for each asset type. 0
0045 SQL Wiki Query the ability to interrogate the system database via an SQL Query and display the results in a wiki. 1
0044 Wiki Pages the ability to auto generate a wiki page for every asset and facility within the system, and to populate the page with initial content based on a user defined template. 1
0043 Pass variables via a URL the ability to pass variables to queries and reports via a URL in a browser. 1
0042 Name & Address Register the ability to store & retrieve the names, addresses and other details of contractors and other council contacts in and from a name & address register. 0
0041 E-mail Notifications the ability to send e-mail notifications to the officer(s) responsible for a given activity. 0
0040 Failure Modes the ability to record different failure modes for each asset type with descriptions of each failure mode to assist in grading. 0
0039 Job Cards the ability to generate job cards that provide details of the work to be carried out on an asset, including special notification of hazards associated with the asset. 0
0038 Spare Parts Management the ability to effectively manage spare parts. 0
0037 Customer Request Summary the ability to list all the customer requests associated with an asset, in a particular time period. 0
0036 Data entry via a drop-down list the ability to define a list of values that can be assigned to a given field, and for those values to be available as a drop-down list when manually entering data into that field. 0
0035 Advanced Search the ability to search and return all matching assets in the asset register by various fields, singly or in combination. 0
0034 Maintenance Estimates the ability to estimate the time required and cost to carry out maintenance works logged in the system, and yet to be completed. 0
0033 Defect-Treatment Association the ability to associate a list of treatments with a given defect type, and present them as a drop down list within the system. 0
0032 Activity Report the ability to generate a report detailing all maintenance and other works carried out on an asset over any specified period of time. 1
0031 National Performance Reporting the ability to generate a report containing the values of all the indicators required within a National Performance Report. 0
0030 User Definable Business Rules the ability to apply user definable business rules and controls for the creation of assets in the asset register and for the entering of asset attribute data. 0
0029 Unique Asset ID Generation the ability for an administrator to define whether the unique asset ID is automatically generated or manually assigned by the user. 0
0028 Full Transaction History the ability to view the full transaction history of an asset even if the asset ID number has changed. 0
0027 Asset Register an asset register capable of recording a wide range of asset data, including but not limited to the variables listed here, or their equivalent. 1
0026 Renewal Program Generator the ability to automatically generate renewal programs for a wide range of asset classes. 1
0025 Maintenance Scheduler the ability to program a range of maintenance activities against an asset or asset component. 1
0024 Depreciation Tool the ability to calculate the amount of depreciation that should be charged against an asset over a given period of time. 1
0023 Map Window the ability to link to and extract data from common GIS systems (e.g. ArcGIS and MapInfo), and to display that data in an embedded map window. 1
0022 Open data specification/schema/format an open data specification/schema/format. 1
0021 Capable of handling all asset classes the ability to effectively manage a wide range of asset classes including; roads, drainage, water, sewerage, buildings, fleet, etc. 1
0020 Hyperlinks the ability for the user to add links to webpages or any other electronic file or document with a known URL. 1
0019 Custom Query/Report Generator the ability to generate customised queries and reports. 1
0018 As-Constructed Drawing Data Import the ability to import asset data from an as-constructed drawing drafted in compliance with an appropriate data standard, (e.g. ADAC, A-SPEC). 1
0017 Maintenance History the ability to record the maintenance carried out on asset components. 1
0016 Default Settings built-in default settings that allow the software to run immediately after it is installed and data is uploaded into the system, including, but not limited to unit rates, useful lives, asset types, depreciation rates, etc. 1
0015 Condition Data Buffer the ability to update asset condition data, with out immediately effecting the asset's written down value / carrying amount. 1
0014 Cloud Compatible the ability to be hosted on either Council servers or in "the cloud". 1
0013 Open Database Connectivity an ODBC compliant database, and be able to extract and use data stored in other ODBC databases. 1
0012 GPS Tracking Tool the ability to import GPS tracking data, and use it to automatically record when a road segment was inspected. 1
0011 CRM Module the ability to record customer requests, and to program an asset inspection and/or maintenance in response to them. 1
0010 Transaction Log the ability to record a transaction for every change made to the system database. 1
0009 Asset Associations the ability to associate and re-associate components to an asset, and assets to a facility. 1
0008 Scenario Modelling the ability to model the effect of changing one variable (e.g. the funding available for renewals) on another variable (e.g. maintenance expenditure). 1
0007 Asset Cloning the ability to auto-populate a new asset with data from an existing similar asset to reduce data entry time. 1
0006 Browser Based Interface a browser based interface. 2
0005 On-line Manual an on-line manual that is updated, whenever a system update is released. The manual should be well indexed, and include a list of updates and when they were implemented. 2
0004 Unit Rates Table a built-in unit rates table that can be used to bulk up-date asset replacement costs, and record how unit rates have changed over time. 3
0003 Revaluation Tool the ability to bulk revalue assets using unit rates and asset condition information stored within the system. 2
0002 User Defined Fields the ability for the user to add an unlimited number of customised fields to the database. 2
0001 Automatic Updates the ability to update the system software automatically via the web. 3
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